Key Elements of a Project Budget as Delivered By an Agency to a Client

Within the Function Point productivity management software system, a ‘Project’ acts as an umbrella for a group of Jobs, and their associated documents (creative brief, estimate etc.). Several of our customers will often refer to the work within this module as a “campaign.”

The work surrounding a campaign can be time-consuming, so having as much of your work is built from templates can be a real help. Templates can help you deliver sound budgets with the scope of work structure to your clients. Templates also eliminate the need to re-enter information and make more sense for repeat types of work, freeing up your staff time to engage in more important tasks. And last but not least, a good template means you can allow at least parts of the campaign to be built by other team members, knowing that the building blocks to initiate the process are quality.

In a template, input as much information as you can. It will be easier to prune unnecessary information out, than try to remember it and add it in later:

1. The Overall Budget: A value for the particular campaign phase should be visible.
2. Service Descriptions:
3. The Hours that Comprise the Budget:
4. Who Will do the Work:

Instilling best practices for template creation and its use, will make for an agency that is organized, efficient and presenting consistent, cohesive client-facing information.

If you have any questions or comments on how to create an effective budget for your client, please do not hesitate to let us know.

Chris Wilson

Founder & CEO

Chris started Function Point over 20 years ago in his basement as a way to help professional service agencies run their businesses more efficiently. Since then he’s grown FP into an international success, working with over 600 agencies from around the world and continues to run the company from the head office in Vancouver, Canada.