Is Your Agency Ready For a Project Management Software?

At Function Point, many of the creative agencies we talk to are searching for a project management software solution to replace the ad-hoc systems they have in place. A comment we often hear is that their workflow processes are becoming too complicated, inconsistent and time-consuming, plus there’s a lack of visibility into what is actually getting done.

Knowing it’s time to implement a project management software is not just about feeling overwhelmed or being too busy to keep track of everything. There are other signs to be aware of that may be even more crucial for the health of your business. Below are a few examples of where a project management software can help free you from chaos and streamline your business.

Do these situations sound familiar in your creative agency?

“We often don’t know if a project will be profitable until the final cheque comes in.”

For any successful agency, it’s essential to know what work will make a profit. If your agency isn’t in-the-know, then you’re missing a key part of your business, simple as that. Using a project management software with estimating, time tracking and financial reporting systems all together in a neat package helps take the guesswork and assumptions out of client and project profitability.

“We’re having problems billing our jobs properly because we don’t know exactly how much time we’ve spent.”

Time may be money, but no amount of money can buy more time. A person’s time is one of the most valuable resources invested into each job. If your agency doesn’t keep track of how much time has been devoted to a job (and how much that time costs) you may be losing out on profit, and then how will you afford the newest tech gadgets or support that finger-licking cronut habit? If you don’t track time, there’s also no way for your agency to improve business processes and estimations around how long it takes to complete certain repeated projects.

“Our leadership team feels there is a lack of visibility into the day-to-day activities of the business.”

It’s a given that agency leaders need to know how resources are being allocated and if client work is profitable. The only way to obtain this visibility is to have a mechanism for tracking it and creating useful reports that display the right information. Time-tracking, accounting and reporting systems that are all integrated in one software can produce more accurate estimating and forecasting, and show real-time visibility of client and project profitability

If you answered “yes” or “sometimes” to any of these situations, it’s time to consider escaping the chaos and implementing a project management software.

Check out the Are You Ready For An Agency Management Solution? eBook for the full readiness test that will help you gauge whether a project management system is the right tool for your agency. The eBook also offers best practices for what to consider when looking for an agency management solution, how to adopt your chosen system, and how to prepare for rolling out your system.

Function Point alleviates the chaotic nature of operating creative agencies, internal marketing teams and professional service firms. Used by over 9000 customers across the world, the all-in-one solution helps teams connect each stage of project management.

We strive to deliver intuitive software solutions and unsurpassed customer service. Our goal is to make productivity more personable; to warm it up and give it a heartbeat. As a customer-funded business, we treat each of our customers as our partners. Because their success is our success.

Marissa Ho

Brand & Product Coordinator

Marissa was raised on a steady diet of mountain and ocean activities. She’s a product marketer by day, reader by night, and human being by day and night.

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