Working with many agencies, we have found the #1 thing they wish they could achieve is freedom — freedom from chaos, disorganization, overtime and stress. A project management system can help you achieve the freedom you desire. Now is the time to start putting the tools in place that will help you finally have freedom in 2015.
Here are 4 ways that a project management software solution can create freedom for you and your agency:
“Time is the scarcest resource of the manager; if it is not managed, nothing else can be managed.”
Nothing is more critical in a creative agency than time and nothing is more fleeting. There never seems to be enough hours in the workday; leaving you panicked, rushing through projects and working late just to keep up. A project management system can help you break free from this perpetual trap by streamlining processes and centralizing information so you don’t waste time searching information you need or miss important data.
“Meticulous planning will enable everything a man does to appear spontaneous.”
There is a myth that being organized is the opposite of being creative; but this is completely false. The more organized you are, the more freedom you have to be creative both at work and in your personal life. A project management system has great features such as scheduled tasks and due dates, automatic alerts, pinned notes and timesheets that helps you see what is due and what is coming up so you can schedule your life how you want it. Also, most project management systems are cloud based which allow you to use the software anywhere with internet access. So if you are most productive late at night or early in the morning, you can dig into work while in the comfort of your PJs. The freedom to work when and where you want provides the ultimate freedom and creativity.
“If it is not documented, it doesn’t exist. As long as information is retained in someone’s head, it is vulnerable to loss.”
Making sure your business has solid workflow processes and centralized documentation are some of the best ways to protect your business and to reduce operational stress. Many creative agencies are halted when a person who has key information is absent from work, late, or at worst, leaves the company. One of our fp. clients was happy to say there are “too many reasons to say why I love this system. I know more, save time, can access anywhere — anytime. My key people can access everything if I’m not here. I especially like attaching print invoices to the job so anyone can access it instead of me going through my files to find it.”
Give yourself the freedom of business security by having all your processes and information centralized in one easy-to-use workflow software solution. This not only protects your business, but also allows you to easily know where a project or client stands just by checking in the system. Give yourself peace of mind knowing your business does not hinge on one person and that all your business information is protected and available when necessary.
“Productivity is being able to do things that you were never able to do before.”
The ultimate freedom you’ll get from using a project management system is the freedom to be more productive which will allow you to do the things you were never able to do before. The more you use a project management system, the more streamlined your business will become and this will allow you the freedom to work on those projects that you could never take on before. You’ll now have the opportunity to redo your firm’s website, grow the business, plan that client party, or take that unused vacation. Having time to do things you were never able to do before is really the ultimate freedom.
I encourage you to turnover a new leaf in 2015 and transform your business, escape the chaos and really enjoy true freedom. Reach out to one of our project management software experts to book a personalized demo: